TCPL Board of Trustees Meeting 25.06.11

A Quincy Votes! member attended this meeting. While care has been taken in their creation, these notes are not official meeting minutes and may contain errors or omissions. 

June Meeting Agenda

• Approval of May minutes after corrections; approved

• Executive director’s report:

  • Made an offer for teen librarian; not yet accepted. Still has other open positions.

  • Very busy at the library right now

• Friends report:

  • Building community garden at Adams Shore

  • Starting a seed library at the Adams Shore branch

  • Introduced new policies about code of ethics and conflict of interest

    • Voting on them in September

  • Budget wrapped up: by end of May, brought in $25k

  • Secured additional volunteers to help with book sorting.

• Treasurer’s report

  • Not much change in accounts.

  • Will provide a report at the end of June with summary on what was spent

• Trustees Budget for 2026

  • Request include $5000 for staff development (2 people to attend a conference). City funds $10,000 for this line. Discussion is that there are more additional staff members and the Director would like to be able to send an additional two people to conferences or other development events.

    • Discussion: some trustees comfortable with letting the Director direct where the "staff development" funds are spent, others are concerned that they should be designated conferences (such as ALA).

    • Budget can be amended if year-end budget expenses come in differently than expected.

    • Proposed

    • Trustees 2026 budget passed with 4 ayes, 2 abstains and 1 nay.

• Discussion: should have by April, expenses listed, on a going forward basis; would make approving the next year's budget easier having facts in front of them.

• Per Treasurer: we did an analysis of where we get the funds, the amount of money in, is twice the amount expended. 

• We do have a fiscal responsibility to be careful about our funds and know where the money was spent.

• Discussion of how do we decide how much to spend: one method is to look at interest generated; and spend a percentage of that. Put on for a new business in September to discuss what process we want to follow for financial reporting. 

• Per Treasurer: will do another spreadsheet on the entire year's expenditures by end of June documenting all the expenses.

• New Business:

  • Calendar for next year / days and times.

  • Next year's action plan

    • Seed Library

    • Start with Library bike (would like to get to an ice cream truck with books for the beaches in the summer)

    • Recovery Corner: done in Plymouth. This is a place where we can provide literature and materials for people who are dealing with addiction. Every book the TCP library has on addiction has been stolen. Looking at securing some donations to replace the missing books, but honestly, if people have to keep the materials to help them in recovery, then so be it. Director Slymon is talking with a publisher to see about getting some materials people can take as well as replacing books. 

    • Digital Displays. Looking good. 

    • Having an event for long term staff member who is leaving. Want an approval for a budget of $1000. Approved.

• Old Business

  • Elections:

    • Move ahead now; as it took a while to get new board members

    • Peter nominated for Chair. Approved.

    • Liberty nominated for Vice Chair. Approved.

    • Roy to be Secretary: Approved.

    • Arthur to remain as Treasurer (he has a second year on his term): Approved.

  • Outgoing chairwomen Ms. Mitchell: thankful for the opportunity to have been on the Trustees for the past 10 years. Has met some wonderful people. Outgoing board member, Ms. Mayyasi said she has also met many wonderful people.